Silver Lake Rod & Gun Club Board Meeting November 25, 2015 CALL TO ORDER Meeting called to order at 7:05 PM by Club President Bob Kuhn. There were 12 Officers and committee members. Bob Kuhn, Dan Hungerford, Fred Guyette, Mike Depaola, Ron Walters, Carl Eschbach, Jack Raynor, Tom Olenaicz, Dave Shafer, Floyd Van Winkle, Dave Byerly, Ken Mathews
Notes taken by Dave Byerly
TRAP LOUNGE BUILDING COMMITTEE REPORT by Fred Guyette The committee wrote building requirements for a storage building attached to the trap lounge and received quotes from 5 contractors and 1 Electrician. The new 36 ft by 36 ft building will replace the storage building currently housing the tractor, archery targets, and misc stuff. It will include two overhead doors – 1 with a loading dock, a standard 36” door. It will also include a passageway from the trap lounge and will use roughly ½ of the area to increase the size of the trap lounge. The remaining area will be separated by an interior wall and will be used for storage of the archery targets, clay birds, the tractor and misc. stuff. The requirements included a road way from the driveway to the dock, and the excavation (and fill) of a utility ditch for power, water, phone line, etc. The requirements also include a septic holding tank and leach lines as well as demolition of the existing storage building.
The quotes received were from the following businesses:
G Excavating provided a quote for excavation.
Mark Tims provided a quote for concrete work
Brace Construction provided a quote for the complete project
Gary Rounds provided a quote for excavation and concrete work
Hohn Construction provided a quote for the complete project with 2 building options (wood structure & metal building)
Pat McPherson provided a quote for electric service
The quotes were all comparable for similar work. The building committee reviewed all quotes and decided it would be best if the gun club would select a contractor that would take the complete project. Based on price – the committee selected Hohn Construction for the project.
Don Hohn of Hohn Construction attended a portion of the meeting to answer questions about his quote. The quote includes demolition of the existing building, excavation for the new foundation, 4.5 – 5 “ thick concrete floor, new metal building – installed, insulated walls and roof, with doors and interior partition wall, and provisions for utilities stubbed through the floor.
Don made the following clarifications :
The complete project will cost approximately $78,000
He will dig the hole for the tank if the club purchases and installs the holding tank.
He will include the driveway and the utility ditch.
The floor includes compacted base and should be adequate for its intended use. If concerned, the floor could be thicker than the 4.5 – 5“ thick concrete.
The quote includes new siding and roofing for the trap lounge.
The project could start after January 1st. The excavating and foundation work will take approx 2 weeks and the building construction will take approximately 2 weeks. The building takes about 8 weeks after its ordered.
The quote doesn't include winter or weather delay provisions.
Because of the lead time for the building, it makes sense to start the project mid March and be finished in April.
Don pointed out that SLR&G Club will only be billed for finished work as it gets finished. No money down is required.
Other Misc Discussions. Fred Guyette said the building committee planned to rent a storage container when the project starts to store the tractor and targets. Power will have to be disconnected from the trap lounge during the project. He pointed out we don't need a building permit because we are replacing a storage building.
There was a discussion regarding septic. The building requirements included a holding tank. There was a suggestion to tie into our existing septic system with a 4” pipe. Don Hohn suggested that we get a septic correction/work permit to tie into the existing system.
The quote for electric includes changing the trap lights to LED lights that will reduce the power consumption. The original electric quote included new 200 amp services for both the new building and the club house. The actual power draw was measured at full current load and both buildings measured approximately 50 amps each or less. The quote was reworked to include a 100 amp panel for the new building at a greatly reduced cost. Approx $5,000 materials & labor with assistance from club members.
Materials should be less than $2,000 for water, septic and conduit for wires etc.
The building we are getting is a shell and will still need finishing and will be done over time.
The actual size of the trap lounge is 37.5' wide. The new building will be slightly narrower 36' so the addition will be flush with one side of the trap lounge.
It was noted that the excavation work for the rifle range and trap area is to be done at the same time the building excavation is done. It was also noted that a budget for that work was previously approved. It was suggested that any excess material from the excavation could be used for the backstop for the cowboy range.
Mike Depaola made a motion to award the contract for Hohn Construction to be the contractor for building the replacement storage building attached to trap lounge as quoted. Ron Walters seconded the motion. All of the members approved the vote.
Fred Guyette will work with Don Hohn to draw up a contract to get the project started. As discussed – the project will start in March, 2016.
Total cost of Project: There was discussion of how much the project should cost and how much should be approved. The quoted price from Hohn Construction is approximately $78,000. Utilities – Water, Electric, Septic, Phone, Gas, etc. Could cost an additional $7,000 - $10,000. The additional interior work for the kitchen and ADA Bathroom could cost an additional $5,000 to $8,000.
Jack Raynor made a motion to approve a budget for the building project – Not to exceed $100,000. This is higher than the expected cost but would cover the unexpected and would not all be used if not needed. Carl Eschback seconded the motion. All members approved the vote.
Financing the Project: Bob Kuhn stated that Betty VanWinkle recommended that the project should be funded ½ from the royalty account and ½ from bank loan. Fred and others suggested that a 60% - 40% split should be considered.
Fred Suggested that the club should consider offering for a club member to finance the loan at 4 to 5% interest rate for 15 years with no penalty for early payoff. This arrangement could be beneficial for both the club and the financing member – no closing costs – higher guaranteed interest rate.
The point was made that the club should be cautious. Not that long ago – the club struggled to pay all the bills. The gas royalties are not as large as they were as the natural gas prices have fallen. The royalties may be less in the future. It was also noted that we could pay for it completely using the royalty account.
After further discussion – It was decided that the treasurer should investigate and make recommendations for the financing of the project.
There was a question if this project would affect the Non-Profit tax status of the SLR&G Club. Bob and others informed the committee that the Club is no longer a Non-Profit club since we have received royalties from the gas lease. The Club now pays corporate income taxes.