SILVER LAKE ROD AND GUN CLUB
SUSQUEHANNA COUNTY, PENNSYLVANIA
CONSTITUTION AND BY-LAWS
Revised 11/25/2019
SUSQUEHANNA COUNTY, PENNSYLVANIA
CONSTITUTION AND BY-LAWS
Revised 11/25/2019
SILVER LAKE ROD AND GUN CLUB
SUSQUEHANNA COUNTY, PENNSYLVANIA
CONSTITUTION AND BY-LAWS
Revised 11/25/2019
Article I ORGANIZATION
Section 1.1 NAME
This Organization shall be known as the Silver Lake Rod and Gun Club, herein after referenced as “the Club”
Section 1.2 Nonprofit Organization
The Club is a tax-exempt nonprofit organization organized under the laws of the State of Pennsylvania (Refer to Appendix A) with a 501C7 tax filing status. The Constitution and By-Laws of the Silver Lake Rod and Gun Club and any rules and regulations made pursuant thereto, not inconsistent with federal, state or local laws, shall take precedence over those of the Club, and all provisions affecting the conduct of the affairs of this Club shall prevail.
Section 1.3 Human Rights Laws
The Club and its members shall at all times, observe all federal, state, and local human rights laws, regulations and ordinances applicable to any Club activity, procedure or practice. No person may be refused membership, denied office, or prevented from participation in any activity because of any fact or circumstance which would identify that person as one of a protected class of individuals under human rights laws, regulations or ordinances of any governmental jurisdiction where the person resides or in which the Club conducts business.
Section 1.4 Definitions
ANY WORD in these By-Laws connoting gender is to be construed as embracing both male and female members.
ANNUAL MEETING means the meeting for all members for the purpose of election of Officers
ANNUAL MEETING QUORUM means a minimum of two-thirds (2/3) majority Committeepersons and six (6) additional voting members.
ATA means Amateur Trap Association
CLUB means Silver Lake Rod and Gun Club.
COMMITTEE means assemblage of seven (7) Directors, five (5) Elected Officers and five (5) appointed Standing Committee Officers. The Committee control membership, policy and major decisions affecting the Club.
COMMITTEE MEETING means a meeting of Elected and Appointed Officers for discussion of, approval/disapproval of Club business
COMMITTEE MEETING QUORUM means two-thirds (2/3) majority of Committee members.
COMMITTEE CHAIRPERSON means a Director elected by the Committee to call and preside over Committee meetings. He is elected for a one (1) year term and receives no salary.
DIRECTORS mean seven (7) active voting members elected for a two (2) year term. They act on items brought before the Committee and serve without salary.
HONORARY MEMBER means a member with a limited-time membership who has made a significant contribution to the Club facilities or activities. He has limited Club privileges, no voting rights and pays no annual membership dues.
LIFETIME MEMBER means a member in good standing approved by the Committee. He has full voting rights, full Club privileges, can hold elected or appointed positions and pays no annual membership dues.
NEW MEMBER means an adult, 19 0r older, who has submitted a signed application form with necessary membership dues and indicated a sponsoring Club member. All new membership applications are reviewed and require 100% approval by reviewing Committee Quorum.
OFFICERS mean elected, appointed or voluntarily accepted positions of authority to conduct the business and activities of the Club. They serve without salary.
PFSC means Pennsylvania Federation of Sportsmen Clubs.
REGULAR MEETING means the monthly meeting of all Club members for the purpose of old and new Club business
REGULAR MEETING QUORUM means a scheduled meeting with a minimum two-thirds (2/3) Committeepersons in attendance along with three (3) additional voting members.
REGULAR MEMBER means an active member paying yearly dues and is entitled to full privileges of the Club, voting rights and can hold elected or appointed Officer positions.
RESOLUTIONS mean proposed amendments to forest, fish or game laws of Pennsylvania from associated sportsmen clubs of the PFSC to be reviewed and approved/disapproved by member clubs and forwarded to the PFSC organization to press for law changes.
STANDING COMMITTEE OFFICERS mean appointed Officers including but not limited to Indoor/Outdoor Archery Range Officer, Shotgun Sports Officer, Buildings Grounds and Equipment Officer, Outdoor Rifle/Pistol Ranges Officer and Indoor Rifle/Pistol Ranges Officer. These Officers appointed by the President are part of the Committee and receive no salary.
Article II DURATION
Section 2.0 The duration of the Constitution and By-Laws shall be ninety-nine (99) years, with review of the By-Laws a minimum of every three (3) years unless otherwise directed by the Committee. The initial Constitution and By-Laws were duly registered in the Department of State in the Commonwealth of Pennsylvania under the provisions of Article 11 of the Nonprofit Corporation Law April 14, 1936. Refer to Appendix A.
Article III PRINCIPAL OFFICE
Section 3.0 The principal office of the organization shall be the home of the Secretary of the Club.
Article IV OBJECTIVES
Section 4.0 The objectives, purpose and scope of the Club’s activities are hereby defined and declared as follows:
Section 4.1 To propagate, preserve, and protect fish and game; to improve the habitat thereof and any other wildlife under the PA State game laws.
Section 4.2 To procure the enactment of laws for the preservation of the and protection of fish and game, and to promote the observance of such laws.
Section 4.3 To create and foster a public sentiment in favor of better protection of the fish and game laws and to promote the proper respect for private property.
Section 4.4 To encourage the study of and record of the natural history of fish and game species.
Section 4.5 To promote and show appreciation for sportsmanlike methods in angling and hunting.
Section 4.6 To cooperate with all associations and agencies having similar objectives.
Section 4.7 To promote a variety of shooting sports including archery and various types of guns such as rifles, shotguns and pistols. (new 12/17/08)
Section 4.8 To encourage and promote safe youth shooting sports. (new 12/17/08)
Section 4.9 To make known the fish and game resources of this locality.
Article V MEMBERSHIP
Section 5.0 Membership in this Club is open to persons nineteen (19) years of age or older, with an application on file with the Secretary. Each application must be reviewed by the Committee within 30 days of its receipt and approved by 100% of Committee quorum doing the review.
Section 5.1 REGULAR MEMBERSHIP entitles a member full privileges of the Club including voting rights for the elected positions. Personal access to the Clubhouse and grounds. Yearly requirements (renewal) include the payment of dues no later than ninety (90) days after the Annual meeting, fulfillment of Club obligations for the betterment of the Club and active involvement in Club activities throughout the year.
Section 5.3 LIFETIME MEMBERSHIP may be approved by the Committee for any member, past or current, who has five (5) years of continuous active membership and has submitted an application along with associated fees as well as outstanding contributions for the betterment of the Club. The membership includes all privileges of a Regular membership but is not obligated to pay annual dues or meet annual work requirements.
Section 5.4 Requirements for Lifetime membership will be reviewed and specified on an annual basis by the Committee.
Section 5.5 HONORARY MEMBERSHIP may be extended to past active members of the Club who have made significant contribution to the Club, but are no longer active and to non-member individuals who make significant contribution to the Club. Such members are nominated from the floor and approved by the Committee. Honorary members do not pay dues and do not have voting rights.
Section 5.6 All new membership shall have a probationary period of six (6) months. In addition, all other annual members renewing their membership shall be subject to annual review by the Committee.
Section 5.7 Immediate family of a member shall be entitled to the same privileges as the member with the exception of voting. One vote per Regular membership. All family members who are minors are to be under adult supervision at all times while on Club grounds and using the facilities of the Club.
Section 5.8 A member, Regular, Lifetime or Honorary, may bring a maximum of two (2) guests who are not family members to the Club for use of its facilities. The member is responsible for the actions and safety of those persons. If a member wishes to bring additional guests beyond the two allotted, prior approval of the President or Committee Chairman is required.
Section 5.9 Non-members are not permitted to use the facilities of the Club except for advertised events open to the public. A member may bring a maximum of two (2) guests to use the Club facilities. During this time the member is responsible for the guest(s) while at the Club.
Article VI INITIATION FEES AND DUES
Section 6.1 The annual dues for Regular membership shall be specified on an annual basis by the Committee.
Section 6.2 Any member failing to meet their payment of dues to the Club as set by the Committee prior to or at the Annual meeting will not be allowed to vote in the elections at the Annual meeting. Furthermore, ninety (90) days following a written notice from the Secretary after the Annual meeting, the member with delinquent dues may be dropped from active membership by approval of the Committee after review of circumstances.
Section 6.3 When dropped from active membership by the Committee, an application for new membership will need to be submitted to be acted upon by the Committee after payment of dues and application fee.
Article VII CLUB OBLIGATIONS
Section 7.1 Regular Club member obligations
- Will be established by the Committee on an annual basis.
- All Club obligations are for the betterment of the Club.
- All members of the Club are expected to support the Club.
- Provide voluntary help for Club sponsored events and raffles.
- Provide voluntary help for Club clean-up days.
- Provide voluntary help for committees, special events, etc.
- Regular members will be notified via meetings, mail, E-mail or personal contact on when and how they are needed.
- Ensure the safety of themselves, family members, other Club members and guests when on Club property and observance of all Club rules.
- Will be established by the Committee on an annual basis.
- All Club obligations are for the betterment of the Club.
- All members of the Club are expected to support the Club.
- Provide voluntary help for Club sponsored events and raffles.
- Provide voluntary help for Club clean-up days.
- Provide voluntary help for committees, special events, etc.
- Ensure both the safety of themselves, family members, other members and guests when on Club property and observance of all Club rules.
Section 7.3 Honorary member obligations:
- Must follow all Club rules and safety when present on Club property.
Section 8.1 The management of the Club shall be entrusted to the Officers of the Club as set forth in Article IX
Section 8.2 The use of alcohol before or during the handling of firearms (to include archery equipment) is STRICTLY PROHIBITED on Club grounds during any/all shooting events whether group or individual.
Section 8.3 The use of any illicit or illegal drugs is STRICTLY PROHIBITED and are not to be brought onto Club property.
Article IX OFFICERS OF THE CLUB
Section 9.1 The Officers of the Club shall be known as the Committee. The Committee shall consist of the President, Vice President, Secretary, Treasurer, PFSC Representative, seven (7) Directors and five (5) appointed Standing Committee Officers. The number of Standing Committee Officers may be changed annually by the Committee depending on the active activities available at the Club. The Committee will set all policy of the Club.
A member cannot hold two (2) elected Office positions, however, a member may hold an elected Office and an appointed Office providing there is not an alternate member to accept the appointed Office. If the appointed Office was a Standing Committee Office, the Officer would have one (1) vote for the dual Offices in the Committee.
All Committee members are encouraged to attend every Committee meeting called. Any member unable to attend should notify the Chairperson prior to the meeting to ensure a quorum will be present to conduct the meeting. Committee members with more than 2 excused absences may be relieved of their Committee duties pending review of circumstances.
Article X DUTIES OF OFFICERS
Section 10.1 PRESIDENT – The President shall preside at the regular and special meetings of the Club and cast the deciding vote in the case of a tie and perform such other duties as are usually incident to the office as deemed by the Committee. The President shall serve without salary. The number of concurrent years in this office is open.
Section 10.2 VICE PRESIDENT – The Vice President, in the absence of the President, performs the duties of the President as stated in Section 10.1. The Vice President automatically becomes President for the remaining term period if the President cannot fulfill their term of office.
Section 10.3 SECRETARY – The Secretary shall keep a roll of all members, a full and complete record of the proceedings of all meetings of the Club and the meetings of the Committee and shall preserve all records in the proper books which shall remain the property of the Club. All records and books of the Club shall be turned over to their successor. He shall also attend to the mailing of the membership cards of the Club. All annual dues received/collected by the Secretary shall be turned over to the Treasurer in a timely manner or at the next Regular meeting. The Secretary shall serve without salary.
Section 10.4 TREASURER – The Treasurer shall have in custody all monies of the Club and shall pay all bills, claims or rewards. He shall keep an accurate account of all receipts and shall be able to display all disbursement, along with all financial records and affairs of the Club, at the request of the Committee.
The Committee may, at its discretion, require the Treasurer to furnish a bond as the security to the Club for the faithful performance of their duties. The expense of such bond shall be paid by the Club.
The Committee will arrange a review of the Treasurer’s books annually or as deemed necessary.
The Treasurer shall relinquish to their successor in office, within ten (10) days after election, a complete and correct financial statement, together with all funds, books and records pertaining to the Club. The Treasurer shall serve without salary.
Section 10.5 PFSC Representative – The PFSC Representative to the County PFSC shall be responsible to present resolutions to the County PFSC on behalf of the Club and to bring resolutions from the County PFSC for discussion and approval by our Club at regular monthly meetings. He is expected to attend as many County PFSC monthly meetings as possible and may be reimbursed for travel expenses to these meetings. A report of local or state PFSC or Game Laws legislation status as a result of these meetings is to be brought before the Club.
Section 10.6 DIRECTORS – Seven (7) Directors will be elected for two (2) year terms to perform duties and act on Club policy as brought before the Committee. They shall serve without salary.
Section 10.7 APPOINTED STANDING COMMITTEE OFFICERS – The following five (5) appointed Officers are members of the Committee as their functions highly control the success of the Club. They serve without salary.
- The INDOOR/OUTDOOR ARCHERY RANGE OFFICER is responsible for all activities associated with installing, maintaining and supervision of archery targets, equipment and shoots.
- The SHOTGUN SPORTS OFFICER is responsible for all activities associated with installing, maintaining and supervision of shooting equipment and shoot.
- The INDOOR RIFLE/PISTOL RANGES OFFICER is responsible for all activities associated with installing, maintaining and supervision of indoor shooting facilities and shoots.
- The OUTDOOR RIFLE/PISTOL RANGES OFFICER is responsible for all activities associated with installing, maintaining and supervision of outdoor shooting facilities and shoots with the exception of Archery and Shotgun Sports.
- The BUILDING GROUNDS AND EQUIPMENT OFFICER is responsible for maintaining the Club facilities, except for a, b, c, d above, in a neat, attractive and safe condition.
- ATA POINT OF CONTACT – Must be appointed by the President and has total responsibility for all ATA events held at the Club. He ensures rules, regulations and procedures are followed and all scores and documentation are correct and timely communicated. He must be an ATA member and the term of office is for one year.
- FIRST ALTERNATE PFSC REPRESENTATIVE – The first alternate PFSC Representative has all the duties and responsibilities of the PFSC Representative as defined in Section 1.5 when the PFSC Representative cannot attend the County Meetings. This position is appointed by the President and serves without salary.
- KITCHEN POINT OF CONTACT – The Kitchen Point of Contact, if appointed by the President, is responsible for buying, cooking and selling of all food and beverages available on Club grounds.
- BUILDING EQUIPMENT (CLUB PROPERTY) POINT OF CONTACT– The Building Equipment Point of Contact, if appointed by the President, is responsible for scheduling, defining usage rules, collecting fees (if necessary), and ensuring proper clean-up or return of Club property, for member’s private use of Club buildings or equipment.
- WEB-PAGE POINT OF CONTACT – The Web-Page Point of Contact, if appointed by the President, will maintain current Club information, event schedules for members and or public and winners of shoots, raffles, etc. as directed by the President.
- SUPPLY POINT OF CONTACT – The Supply Point of Contact, if appointed by the President, is responsible for the purchase and stocking of food, beverages, paper items, and other items as specified by the President.
- SPECIAL EVENTS POINT OF CONTACT – The Special Events Point of Contact, if appointed by the President or Committee Chairperson would be responsible for events not covered by the various shooting activity Officers in Section 1.7. These could include but not limited to, games, raffles, outings, benefits, contests, etc. as defined by the President of Committee Chairperson.
Section 11.1 ELECTED OFFICERS – The election of the President, Vice President, Secretary, Treasurer and PFSC Representative shall be by written ballot at the Annual Meeting unless by unanimous consent of the voting members of the Club. Only Regular members and Lifetime members are eligible to hold elected offices.
Section 11.2 ORDER OF ELECTION – The order of election shall be as follows: President, Vice President, Secretary, Treasurer, Directors and PFSC Representative.
Section 11.3 NOTICE OF ELECTION – Thirty (30) days prior to the Annual Meeting, the Secretary will notify all members of the Annual Meeting for election of Officers and the annual dues payable for the upcoming year.
Section 11.4 ELIGIBLE VOTERS – Only Regular members in good standing and Lifetime members are eligible to vote at the annual meeting. In the absence of an eligible voter, their spouse in attendance can cast the paid membership vote.
Section 11.5 APPOINTED OFFICERS – Appointed Officers are appointed by the President at the first Regular meeting following the Annual Meeting and are approved by the Club members in attendance at that meeting.
Section 11.6 LACK OF QUORUM – In case of failure to elect Officers and Directors at any Annual meeting due to lack of a quorum: Fifty-percent of Committee (a minimum of three (3) elected Officers including President or Vice President, four (4) Directors and fifty percent (50%) of appointed Committeepersons) and six (6) additional voting members, or other reason; all elected members in office will remain in office. The President is charged with calling a special election meeting of all members in good standing at the earliest reasonable date.
Section 11.7 TERM OF OFFICE – The Term of Office for elected officers shall be as follows:
PRESIDENT (even year election) TWO (2) YEAR
VICE PRESIDENT (odd year election) TWO (2) YEAR
SECRETARY (even year election) TWO (2) YEAR
TREASURER (odd year election) TWO (2) YEAR
DIRECTORS TWO (2) YEARS*
*Four (4) to be elected even calendar years
Three (3) to be elected odd calendar years
PFSC REPRESENTATIVE TWO (2) YEAR
APPOINTED OFFICERS ONE (1) YEAR
Section 11.8 FAILURE TO COMPLETE TERM – all elected Officers and Directors and PFSC Representative of the Club, with the exception of the President, who fail to fulfill the obligations of their Office will be terminated and new members appointed by the Committee to fulfill the remaining term of Office. The President will recommend new appointments to fulfill all appointed positions which cannot be fulfilled for the term specified in Section 11.7 above.
Article XII MEETINGS
Section 12.1 ANNUAL MEETING – The Annual Meeting of the Club shall he held at such a locality as shall be decided upon by the Committee for the purpose of election of Officers, Directors and PFSC Representative for the upcoming year. The order of business for the Annual Meeting shall be:
- Pledge of Allegiance to the Flag and a moment of silence for the men and women protecting our security around the world. (new 12/17/08)
- Roll call or eligible voting members or proof that voting members present meet or exceed requirements for Annual Meeting Quorum for election of Officers, Directors and PFSC Representative. (revised 12/17/08)
- Report by Standing Committee Officers
- Report by Appointed Officers
- Presentation/Adoption of Resolutions
- Election of Officers, Directors and PFSC Representative
- Awards/Recognition
- Adjournment
- Pledge of Allegiance to the Flag and a moment of silence for the men and women protecting our security around the world. (new 12/17/08)
- Reading, for member approval, of minutes from the last Regular meeting plus any special meetings or Committee meetings that have taken place since the last Regular meeting.
- Reading, for member approval, of the Treasurer’s report of income and expenditures since the last Regular meeting
- Reports of Standing Committee Officers
- Reports of Appointed Officers
- Report of PFSC Representative
- Old business
- New business
- Adjournment
Section 12.4 COMMITTEE MEETINGS – Committee meetings will be held on a regular basis at a time to be designated by the Committee Chairperson or by formal request of three (3) Committee members during a Regular Club meeting. The Committee Chairperson shall be elected by majority vote of the Committee upon the first Committee meeting held after the Annual meeting.
Section 12.5 COMMITTEE QUORUM – A two-thirds majority of the Committee must be present to constitute a quorum for transaction of business at a Committee meeting. (revised)
Article XIII STANDING COMMITTEES
Section 13.1 The President shall; from time to time , appoint such Standing Committees as the Club may find desirable for the handling of its affairs.
Article XIV SPECIAL COMMITTEES
Section 14.1 Special Committees may be appointed by the President or Committee Chairperson for any purpose within the scope of the organization, and such committees shall make a verbal report to the members at a Regular meeting.
Article XV POWERS AND DUTIES OF THE COMMITTEE
Section 15.1 The Committee, as defined in ARTICLE IX, shall have control and management of the property and affairs of the Club and shall have charge of all matters pertaining to and respecting the welfare of the Club.
Section 15.2 The Committee shall have the full power to suspend or expel any Officer of the Club or any member of the Committee, on receiving evidence of the unfaithful discharge of their duties, after due notice of the charge and an opportunity for defense has been made and given by the accused. The Committee shall be empowered to fill any vacancy occasioned by such suspension or expulsion until the next Annual meeting and election.
Section 15.3 The Committee shall prescribe such rules regulating the affairs and conduct of the Club; that are consistent with the Constitution and By-Laws, with the approval of the Club at its next Regular meeting.
Section 15.4 All Officers and Committee members shall have three (3) excused absences if needed. If an Officer or Committee member is unable to attend a meeting every effort should be made to contact the President or Committee Chairperson prior to the scheduled meeting. Validity of excused absences (causes) are at the discretion of the Committee.
Section 15.5 The Committee shall have full power to fill any vacancy that shall occur from death, resignation, or otherwise among the Officers or the Committee members. Such appointments made by the Committee shall be valid for the remaining term period.
Section 15.6 Resignations of the Officers or Committee members may be accepted by a two-thirds majority vote of the members present at a Regular meeting after notice in writing has been given to the Secretary.
Article XVI CONSTRUCTION OF THE CONSTITUTION
Section 16.1 Any question as to the meaning or construction of this Constitution or the By-Laws shall be in writing and will be decided by the Committee. Their decision once made, shall control and be binding thereafter until rescinded by the Committee.
Article XVII MATTERS NOT PROVIDED FOR
Section 17.1 All matters not particularly provided for in the Constitution or By-Laws shall be controlled by the Committee, and the decision of a two-thirds majority of said Committee shall be binding upon the Club and its members.
Section 17.2 Except as follows, all proposed purchases or expenditures of Club monies shall be brought before the Regular Club meeting for member approval. The Appointed Officers of ARTICLE X, Section 1.6 may commit to the expenditure of up to $100.00 in the normal operation of their function. The President and the Treasurer may commit to the expenditure of up to $500.00 in the performance of the duties of their Offices and the Treasurer must pay all valid obligations of the Club.
Section 17.3 In the event that a purchase or expenditure of Club funds is considered advantageous to the Club by a member of the Committee and a Regular meeting is not imminent for approval, the Committee member shall obtain authorization for funds from two (2) of the following three (3) Officers: President, Vice President or Committee Chairperson. Such expenditures shall be explained at the next Regular meeting for reimbursement from the Treasurer and entry into the Secretary’s minutes.
Article XVIII RESOLUTIONS
Section 18.1 All resolutions to PFSC for amendments to forest, fish and game laws must be presented in writing in the regular order of business and shall be signed with the full name and address of the delegate offering same.
Section 18.2 All such resolutions shall immediately be referred to a suitable committee and said committee shall report to the Club at the Regular meeting and in the regular order of business such resolutions as may be approved by them for adoption by the Club.
Article XIX AMENDMENTS
Section 19.1 These By-Laws may be amended at any time during a meeting of the Committee with a two-thirds majority vote, provided that a minimum of five (5) days’ notice in writing of the proposed amendment is given to each member of the Committee. Proposed amendments may be made by any Club member at any time.
Section 19.2 Once the proposed amendment(s) is/are approved by the Committee a communication to the Club will be disseminated to the membership for review of Committee approved amendments (a copy of the changes will be provided by the Secretary to any member upon request). The By-Laws with redlines will be posted in the Clubhouse for a thirty (30) day period and will be reviewed and discussed at the next Regular meeting scheduled within the 30 day review period.
Section 19.3 All changes to the By-Laws approved by the Committee and reviewed and discussed will be brought before the members at any Regular Meeting following the review and discussion by membership meeting for ratification and adoption.
Article XX CENSURE OF AN OFFICER OR DIRECTOR
Section 20.1 By a motion supported by a simple majority vote of members present at a Regular Club meeting, any Officer or Director deemed to have not acted in the best interests of the Club shall have their actions reviewed by an appointed committee of five (5) Regular members in good standing. Judgment of the actions of the said Officer or Director by the Review Committee are to be presented at a Special Committee Meeting called for that purpose, wherein the members present can support or expel the Officer or Director by a two-thirds majority vote.
Article XXI DISBANDING OR TERMINATION OF THE CLUB
Section 21.1 In the event that for any reason the Club can no longer operate effectively to fulfill the objectives, purpose and scope of activities as defined in ARTICLE IV, the Club shall be disbanded in accordance with the following:
- The initial step to disband the Club shall be to present a motion to disband by any Director at any Regular or specially called Committee meeting. A quorum as defined in ARTICLE XII, Section 1.5 shall be required to vote on such a motion and a three-fourth (3/4) majority of the Committeepersons present must approve in order to sustain a motion to disband the Club.
- Following a vote by the Committee to disband the Club, a motion to disband the Club shall be presented as the first order of business at the next Annual Meeting of the Club and be voted upon by the membership. Support by two-thirds majority of the voting members shall be required to sustain such a motion to disband. Following a vote to disband at an Annual Meeting, no further business shall be conducted at that Annual Meeting, but that business necessary to terminate the affairs of the Club in an orderly manner. The incumbent Officers shall remain in Office to conclude the affairs of the Club.
- Following a vote to disband the Club, there shall be no use of the Club facilities and/or equipment for a period of two (2) years, except for necessary maintenance. Monetary assets of the Club shall be maintained by the Treasurer during the two (2) year period with expenditures limited to paying necessary bills such as taxes and insurance.
- At any time within this two (2) year period, operation of the Club may be resumed by action of the Committee in Office immediately prior to the vote to disband. If such action is taken, a Special Meeting of voting members in good standing just prior to the vote to disband, shall be called within sixty (60) days for the purpose of electing Officers and orderly resumption of Club business.
- If operation of the Club is not resumed within the two (2) year grace period, the assets and equipment remaining shall be disbursed in the following manner:
e.2 Real property such as land, Clubhouse and outbuildings shall be disposed of as decided by the Committee in Office just prior to the vote to disband; providing that no Committee member(s) realize personal gain from the disposal.
e.3 Any remaining monetary assets including the proceeds and income from the sale of the Club equipment and property shall be donated to the Silver Lake Volunteer Fire Company with no restrictions on the use of the monies.
This revision was approved by the Committee 01/12/2020